VACANCY: Office Administrator

Simbithi Eco Estate Home Owners Association requires a versatile and highly-organized administrator to perform administrative duties within the Technical Department. Reporting to the Technical Manager, the candidate will be required to:

Duties

• Serve as the technical department’s first point of contact in dealing with correspondence and phone calls. Relaying messages to staff who are onsite.
• Manage diaries, organise meetings, appointments.
• Responding and directing emails timeously to the correct department for resolve.
• Administration and management of the automated workflow core management system on projects and all relevant tickets/tasks assigned to the department.
• Reminding the departments seniors and Technical Manager of important tasks and deadlines for completion.
• Typing, compiling , formatting documents, correspondence and presentations.
• Implementing and maintaining procedures/ administrative systems.
• Liaising with homeowners, suppliers and staff.
• Assist with the management of archive documents, scanning of plans and drawing.
• Preparing meeting rooms for scheduled events and arranging refreshments .
• Any ad hoc work in relation to the job.

Minimum Requirements:

• Matric, with a certificate in secretarial work, office administration, or related
• 5 years of experience as a personal assistant and/or office administrator
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.

Interested candidates may email their Curriculum Vitae together with a covering note to careers@simbithi.com by no later than Monday, 28th February 2022

Simbithi Eco Estate Home Owners Association is an equal opportunity employer.

Only shortlisted candidates will be contacte