Simbithi Eco Estate Homeowners’ Association (SEEHOA) has the following exciting opportunity:-

Executive Secretary

Duties and Responsibilities

  • Oversee the overall management of the General Manager’s Office (Screening of calls, general correspondence, flights and accommodation booking, diary management of Board and GM)
  • Arrange and co-ordinate the Board meetings (Diary management), AGMs and any special general meetings, including the preparation of agenda, production and circulation of any associated paperwork
  • Ensure that minutes of all meetings and any committees are properly recorded.
  • Maintain a database of Board decisions and ensure that the Board’s decisions are communicated efficiently so as to achieve prompt and full implementation.
  • Track all decisions made at the meetings to ensure implementation.
  • Act as a confidential sounding board to the General Manager, Chairman and Directors on matters that concern them, and taking a lead in dealing with difficult interpersonal issues
  • Prepare reports for respective EXCO and Board review.
  • Participate in EXCO meetings and provide strategic input and advice.
  • Ensure timely, consistent and transparent communication with all stakeholders including regulators, customer’s service providers and Board.
  • Direct resident queries to HOD’s for resolution
  • Assisting with Estate Communications – ad hoc (Office and after hours)
  • Overseeing the sales and rentals
  • Assist with vetting of long term and short term leases
  • Administration of all sales and transfer with the transferring attorneys, buyers and sellers
  • Updating of details on the in-house systems – ad hoc
  • Controls – liaising with building control and the environmental departments in relation to inspectors on transferring properties or new sales, Accounts Department – levy clearance
  • Monthly report on generation on leases, sales and transfers
  • Establish and maintain welcome pack for short term tenants, long term tenants as well as new owners – ad hoc
  • Sales and rental agent vetting and information sessions, setting of agents exam and marking of exam as well as feedback thereof

Minimum Requirements:

  • 5 years experience in a similar position
  • Computer literate in MS Office and OneSpace
  • Office administration Diploma/Degree
  • Property Practitioners Qualification being advantageous

Interested candidates may email their Curriculum Vitae and cover note to by 31st March 2023

 Simbithi Eco Estate Homeowners’ Association is an equal opportunity employer.